Uncontrolled creation of Shared Drives can quickly lead to data sprawl, oversight gaps, and compliance risks. While restricting this feature across most organizational units (OUs) is a strong step, schools should fully evaluate remaining OUs where it’s still enabled. Even limited permissions can allow sensitive files to be stored and shared without proper administrative visibility.

To maintain strong Google Workspace governance, we recommend limiting Shared Drive creation to designated roles such as IT admins or department leads. This ensures every new Shared Drive has a defined purpose, ownership, and structure, reducing the likelihood of orphaned data or policy violations.

At Get Set Tech, we help schools audit and refine their Shared Drive policies. From permission structures to lifecycle management, our goal is to ensure your cloud storage remains organized, secure, and compliant—no matter how your teams collaborate.