Using just one primary audience in Google Workspace can limit control over file sharing and increase the chance of overexposure. Schools should consider setting up multiple target audiences—such as faculty, students, and administrators—to ensure files are shared with the right people while keeping collaboration streamlined and secure.

By expanding target audiences, IT teams can create granular sharing permissions that reflect the structure of the school, enabling more effective and intentional collaboration. This approach helps reduce the risk of accidental data sharing and supports compliance with student privacy policies and administrative boundaries.

At Get Set Tech, we help schools configure and optimize Google Workspace sharing tools to protect sensitive content while supporting day-to-day productivity. From audience setup to access audits, we’ll help you get it right from the start.